≡ Menu

When and How to Use Email for Your Teacher Job Search

When and How to Use Email for Your Teacher Job Search

Email is a great way to quicken your job search, saving you an abundance of time and energy than simply visiting a wide range of organizations or school districts.

In today’s technologically-driven age, email is quite simply one of the best methods to “get your information out there.” But, you must know when and how to use email for your teacher job search.

When using email for your education job search, you must remain highly professional and preserve your professionalism as you would when applying for a job position via the traditional hard-copy resume and cover letter.


Format your email messages correctly with proper grammar, spelling, and sentence structure. Remember, a school district may be receiving hundreds of emailed applications, and yours needs to stand out above the crowd. An emailed application must be given the same care and consideration as an in-person or snail mail application.

Make Use of the Subject Line

Have you ever emailed an application to a potential employer, not knowing if they actually received it or if it is floating out in cyberspace somewhere? To help the potential employer identify the position or competition you are targeting, it is essential to address the “subject line.” This allows the receiver to know exactly which position you are interested in.

Besides, when using email as the primary source of your teaching job search, you should keep in mind that your email address will tell a potential employer a lot about you.

Having an email address like sexychick@myhome.com would not portray a professional image. The best way to remain professional and not miss out on a potential interview is to start your job search by creating an email account dedicated solely to your job search. You can choose from any number of free email accounts.

As stated above, the subject line is one of the most important parts of your email. It will determine if your email will be deleted or viewed and forwarded to a hiring manager. Always include a snappy, professional subject line that will instantly attract attention and inform the recruitment staff why you are sending the information. Below you will find additional aspects to keep in mind when composing your email.


If you know the contact person’s name, you need to address your email to him or her using the salutation “Dear Mr./Ms._____.” If you are unsure how to address your email, start your letter with Dear Hiring Manager, Dear Personnel Manager, or to the Recruitment Department. Keep in mind it is always best to do what you can to find out the person’s name making the decisions and address the email accordingly.

The Body of the Email

When you apply for a position by email, you can copy and paste the cover letter directly into your email message body. The cover letter can be shorter than a print copy cover letter. If the school district or organization requires you to send a separate attachment for your resume, you can attach your resume either in Word document format or in PDF, whatever suits you best. If you are inquiring about a particular teacher job position, always be very clear concerning your purpose and directly state in your letter what you would like to know.

Email Signature

Always remember to include your personal email signature on every correspondence you send. Include your full name and other contact information. Once again, it is important to thoroughly review your email to ensure it is formatted in a formal business manner. Triple check it for grammatical errors and thoroughly proofread it to ensure no mistakes can affect your image.

Still unsure of how to craft a professional email? No worries! Candace has been helping job seekers for almost two decades and can help you too!