Perfect, your cover letter and resume secured an interview - the interview went brilliantly. You're confident they are interested in you. Now, you just have to wait for the offer, right? ... WRONG.

Don't stop the campaign yet… It is a known fact that many hiring decisions rest on which candidate sends a thank you letter. Put the situation in perspective. Imagine a hiring manager, undecided between two "equally" qualified candidates. Then, one candidate sends a well-written thank you letter, and the other doesn't. Who do you think will receive the job offer? Aside from the fact that a thank you letter is a marketing tool, it is common courtesy for job seekers to send a letter to all interviewers. Hiring managers know that those who send a letter are informed and following standard protocol.

Timeliness is also important. It is best to write your letter and send it within 24 hours of your interview.

So how do you create an effective, unique thank you letter that will show you remain interested in the position? In an effective thank you letter, there are three or four paragraphs. The best advice is to make sure the letter is unique.

Make sure you address the letter to the person (s) who interviewed you. Include the interviewer's name, title, organization, and complete mailing address. Ensure correct spelling of all names - if you are unsure of spelling, you may be able to obtain this information from the district's secretary.

Opening Paragraph - Express your appreciation for the interviewer's time and the opportunity to meet.

Second Paragraph - Reinforce your understanding of the job's requirements and emphasize your qualifications. Include any information you forgot to mention in the interview, if necessary (but be brief). Maybe include additional information about any research you did after the interview. Express appreciation for any opportunities presented during the interview, such as touring the school, meeting other faculty members, or reviewing specific school situations. Re-emphasize your most important skill and qualification and how you expect to contribute to the school or district.

Third paragraph - Use an additional paragraph if you need to correct any **significant** misunderstanding that may have occurred during the interview. Alternatively, use this paragraph to counter any objection the interviewer raised about an aspect of your background or current situation. Be extremely careful wording this information.

Final paragraph - Express continued interest in the position and the school district.

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"I cannot possibly thank you enough for all of the work you put into my resume. I truly believe that it will stand out among many resumes and I hope to receive some calls for interviews in the next few weeks. There was one minor change that I made myself (one of the years of employment was off by one year.) After reviewing it several times and having my husband and parents look it over, no one seems to see where any changes are warranted.

I will keep you posted when I start hearing from school districts and let you know how it goes.

Thank you again!!! This was truly an investment into my future and it would not be possible without you."

K. B.

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L. G.

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Candace Davies ACCC, CRW, CIC, CPRW, CEIP, CECC
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